As part of any recruitment process, Wordsworth Construction Services Ltd (“the company”) collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
The company collects a range of information about you. This includes:
• Your name, address and contact details, including email address and telephone number;
Details of your qualifications, skills, experience and employment history;
Information about your current level of remuneration, including benefit entitlements;
Whether or not you have a disability for which the company needs to make reasonable adjustments during the recruitment process;
Equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief; and
Information about your entitlement to work in the UK.
The company collects this information in a variety of ways. For example, data might be contained in CVs or resumes, obtained from your passport or other identity documents, or collected through interviews, meetings or other forms of assessment.
The company will also collect personal data about you from third parties, such as references supplied by former employers. The company will seek information from third parties only once a job offer has been made and will inform you that it is doing so.
Data will be stored in a range of different places, including on your application record itself, in HR management systems, job boards and on other IT systems (including email, Excel and Word documents).
The company needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.
In some cases, the company needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.
The company has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the company to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. The company may also need to process data from job applicants to respond to and defend against legal claims.
Where the company relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers and has concluded that they are not.
The company processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
Where the organisation processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring.
The company will not use your data for any purpose other than the recruitment exercise for which you have applied.
Your information will be shared internally for the purposes of the recruitment exercise. This includes interviewers involved in the recruitment process, managers/Directors in the business area with the vacancy and IT staff, if access to the data is necessary for the performance of their roles.
The company will share your data with a third-party HR Consultant, who provides HR support and advice to the company and who may be involved in the recruitment process. The company will not share your data with other third parties, unless your application for employment is successful and it makes you an offer of employment. The company will share your data with former employers to obtain references for you.
The company will not transfer your data outside the European Economic Area (EEA).
The company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. All devices used to access personal data (such as laptops or smart phones) are appropriately password protected. Any CV’s printed in hard-copy are securely filed in a locked cabinet, to which there is limited access. Access to some electronic records may be restricted to only appropriate personnel and in some cases, documents or folders may also be password protected.
If your application for employment is unsuccessful, the company will hold your data on file for one year after the end of the recruitment process. If you agree to allow the company to keep your personal data on file for longer, the company will hold your data on file for a further year for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have a number of rights. You can:
Access and obtain a copy of your data on request;
Require the company to change incorrect or incomplete data;
Require the company to delete or stop processing your data, for example, where the data is not longer necessary for the purposes of processing;
Object to the processing of your data where the company is relying on its legitimate interests as the legal ground for processing;
Ask the company to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the company’s legitimate grounds for processing data; and
Request the transfer of your data to another data controller. (This right only applies in certain circumstances).
If you would like to exercise any of these rights, please contact Kathie Wordsworth, Finance Director via email at firstname.lastname@example.org. You can make a subject access request by completing the company’s form for making a subject access request, which is also available from Kathie Wordsworth.
If you believe that the company has not complied with your data protection rights, you can complain to the Information Commissioner. Please visit their website at www.ico.org.uk for more information.
You are under no statutory or contractual obligation to provide data to the company during the recruitment process. However, if you do not provide the information, the company may not be able to process your application properly or at all.
Recruitment processes are not based solely on automated decision-making.
Document Ref: WCS HR023
If you have any queries please submit an enquiry or contact us via mail, e-mail or telephone. Please select the names for individual profile information.
The Gillow Suite, The Nostell Estate Yard, Nostell, Wakefield, WF4 1AB
Office tel: 01924 802290
Company registration numbers:
Wordsworth Construction Services Ltd: 09194783 Wordsworth Construction Management Ltd: 11248806 Registered in England